Three (3) Administrative Internships At University of the Free State (UFS)
- DEADLINE: 07 June 2024
- SALARY/STIPEND: Not Specified
- DURATION: Not Specified
- LOCATION: Bloemfontein, South Africa
Duties
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  – Applications submitted through any other platform will not be considered.Â
Duties and responsibilities:
Reception Duties
•   Receive clients at reception and attend to department telephone calls/appointments/enquiries.
•   Schedule appointments and notify mental health professionals (MHP) of client arrivals.
•   Quality control of the reception area.
Client Engagement
•   Professional engagements with students.
•   Effective and professional written and verbal communication.
•   Strictly adhere to the confidentiality of client information.
Administrative Duties
•   Open client files and perform filing duties.
•   Capture data on the electronic system.
•   Respond to email enquiries sent by students and private clients about services offered by SCD.
•   Attend meetings, as requested by the line manager/mentor.
•   Take minutes at meetings.
SCD Marketing and Representation
•   Attend UFS marketing initiatives to represent SCD.
SADAG Administration
•   Send SCD students to SADAG for screening.
•   Confirm with students to ensure they have received help from SADAG.
•   Assist with reconciling SADAG and SCD statistics.
Workshop Administration
•   Assist with drafting workshop schedules.
•   Liaise with residences and departments for workshops.
•   Print handouts for workshops.
•   Assist with marketing of workshops.
•   Assist the workshop coordinator with tasks as required.
Monthly client statistics
•   Assist the office manager with importing SCD statistics.
Inherent requirements:
•   A relevant Higher Certificate on NQF Level 5, a Diploma/National Diploma on NQF Level 6 or a Bachelor’s Degree on NQF Level 7 obtained at the University of the Free State (UFS).
Recommendations:
•   Six months experience in working with students in Higher Education in an administrative manner.
•   Proven experience in working with Microsoft Programmes.
•   Proven experience in working with UFS Systems and Programmes.
•   Effective Time Management Skills and ability to work under pressure.
•   Excellent interpersonal and communication skills and ability to function with ease in a professional team.
•   Sesotho and/or Zulu speaking.
•   Experience in working with students in a counselling setting within Higher Education.
Requirements for Eligibility
Required competencies:Â
•   Results-oriented.
–   The ability to cope with a frequently changing environment and to adapt to evolving situations.Â
–   The ability to deal calmly and effectively with high-stress situations.
•   Strategic thinking.
–   The ability to deal with several activities at a time.
–   The ability to be creative and open-minded when addressing work issues.
•   Business Acumen:
–   The ability to adhere to rules and strictly follow work regulations.
–   Proficient in using MS Office.
•   Leading.
–   The ability to maintain high levels of personal motivation, energy and enthusiasm.
–   The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•   Building coalitions
–   The ability to be sensitive and understanding to the needs and feelings of others.
–   The ability to interact with others and establish personal connections with people.
Please ensure that all relevant documentation is attached to your application.Â
•   A detailed curriculum vitae and cover letter.Â
•   Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
•   A copy of your identity document (ID or passport in the case of foreign nationals).
•   Proof of registration with a Professional Body (if applicable).
•   A copy of your driver’s license (if applicable).
•   Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Assumption of duties:
1 July 2024 or as soon as possible.
Closing date:
07 June 2024.
Salary:
The stipend is R 8 567.60 per month.
Fringe benefits:Â
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 9814 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 9810/ 9813/ 9848/ 7659 for assistance.
About University of the Free State (UFS)
The University of the Free State (UFS) has a proud history as one of the oldest, most respected institutions of higher education in South Africa. It opened its doors in Bloemfontein in 1904 as the Grey University College, with six students in the Humanities. Today it is a multi-campus institution, with two diverse campuses in Bloemfontein and one in Qwaqwa in the scenic Eastern Free State, accommodating more than 40 000 students in its seven faculties, with an increasing number of international students and associates, and an ever-widening scope of active involvement in and contribution to its surrounding communities.
For the past 119 years, the UFS has been delivering quality graduates who have made their mark in various sectors. What sets the institution apart is its holistic student support initiatives, enabling it to achieve some of the highest success rates in the country. Delivering students who are in high demand in the global job market, remains a top priority. An established network of industry partners and close collaboration with the public and private sectors, as well as a continuous process of transformation and curriculum renewal, dovetail to produce highly employable graduates.
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