Earn R409,567 – R573,390 Per Year As An Administrative Management Assistant At The U.S. Embassy in South Africa

Earn R409,567 – ZAR R573,390 Per Year As An Administrative Management Assistant At The U.S. Embassy in South Africa

  • DEADLINE: 24 May 2024
  • SALARY/STIPEND: R409,567 – ZAR R573,390 Per Year
  • DURATION: Not Specified
  • LOCATION: Pretoria, South Africa


This position is located at the Regional Financial Management Center at the US Embassy Annex Pretoria. The incumbent will be responsible for developing and implementing data analyses, data collection systems and data management strategies that optimize statistical efficiency and data quality. Scrutinizes information using data analysis and modelling tools from all ICASS service provider business systems and translates those insights into meaningful business strategies that enhance service provision and delivery to customers. This includes analyzing vast amounts of unstructured data to identify processing statistics, patterns and trends that will be presented to FMC and Senior Mission Management to assist with decision making regarding business strategies, process remediation and for general awareness on section / functional area efficiency. The incumbent is required to provide advice and/or recommendations to Mission Management, Constituent Posts and all other relevant internal / external contacts on a regular and recurring basis.

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Requirements For Eligibility

EXPERIENCE:  Three years of progressively responsible experience in Data Collection & Analytics, Interpreting, Analyzing, Reporting and Visualization for Finance, Budgeting, Accounting, Auditing, Economic and/or Business Administration with an emphasis on strategic planning and analytical reporting. Demonstration of advanced capabilities in SharePoint development, Power Automate, Power BI and Microsoft Office suite. Must possess strong numeracy and literacy skills, data analytics in a financial management environment and experience with Business Intelligence applications. Requires considerable individual judgement. The variety and type of transactions processed requires a professional understanding of Accounting / Vouchering / Cashiering / Reporting systems, policies and procedures. Potential conflicts will be resolved by the Head of Business Intelligence and Senior FMO.

JOB KNOWLEDGE:  Must possess a developed level understanding of the South African economy, prevailing business practices within the local business environment and operational understanding of local regulatory framework such as Protection of Personal Information Act (POPIA) when dealing with transfer / sharing of information with local business entities etc. The successful candidate will have a developed awareness of cultural norms in the business and social aspects of South Africa that will influence successes during interactions of any nature.

Critical thinking is essential for analyzing the details while also maintaining a ‘big picture’ perspective for translating financial management data into actionable insights. Incumbent must demonstrate creative problem-solving skills by addressing problems from multiple perspectives and be willing to execute a variety of approaches to solve it. Communication and presentation skills are core requirements where the incumbent is expected to collaborate across ICASS service provider sections and translate findings into effective business strategies. Constant intellectual curiosity will assist the incumbent explore new data mining and visualization strategies and maintain relevance with ever-evolving business systems. Must have strong demonstrated interpersonal, analytical and presentation skills. Must possess problem solving and conflict resolution ability, work independently, deadline oriented and be able to carry out several complex projects simultaneously. Must have demonstrated strong communication (written, oral and presentation) abilities.

Education Requirements: University degree in Business Administration, Computer Science, Information systems, Data Analytics, or Business Management is required.Evaluations:

LANGUAGE: Fluent; speaking/reading/writing in English.  This will be tested.

SKILLS AND ABILITIES: Computer application literacy, MS Word, Excel, Access, PowerPoint, Project, Visio, Outlook and strong experience with SharePoint. Must be proficient with data preparation and be able to manage large unstructured data sets with the ability to convert them into organized and usable data. Must have experience with Statistical analysis which will be used extensively in predictive analytics. Incumbent should have experience with applied machine learning acumen to automatically detect patterns and trends in the data and expediting the process of harnessing meaningful insights. Must have strong data visualization skills to clearly display data and translate insights to a non-technical audience. Knowledge of data models and reporting packages. Knowledge and mastery of the application of a wide range of qualitative and quantitative (e.g., Using Departmental business / accounting / processing systems) methods for assessing and improving effectiveness.

• Able to effectively communicate formally and informally in writing and orally.
• Able to apply analytical and evaluative methods and techniques to solve problems and addressing issues.
• Able to create and utilize database systems to extract and synthesize date and information.
• Able to perform and manage multiple complex projects and tasks simultaneously.
• Able to assemble and analyze relevant facts and draw significant conclusions.
• Able to provide and model exceptional customer service.
• Able to write comprehensive reports and translate technical data for a non-technical audience.
• Must possess an analytical approach to problem solving with significant attention to detail.

Proficiency in Microsoft Word and Excel is required.  (This will be tested).

About The U.S. Embassy in South Africa

The mission of the U.S. Embassy is to advance the interests of the United States, and to serve and protect U.S. citizens in South Africa.

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